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General Terms and Conditions ~ - Bennett Pilgrimages

General Terms and Conditions ~

Please read the document below before booking your tour
each tour or seminar may have its own particular terms

Late Bookings

We emphasize the importance of making a booking at the earliest opportunity, because of the small group nature of our tours. For bookings received within 6 weeks of the start of your tour, we reserve the right to pass on any extra costs incurred. These late bookings are subject to room availability, and Flight reservations.

For bookings received within 6 weeks of your tour the contract between Bennett Pilgrimages and the client comes into existence as soon as full payment has been received by Bennett Pilgrimages, and the Refund policy is recognized.


Most of our tours require a deposit of 30% of the tour cost and registration before your booking is acknowledged .

A final payment is due 3 weeks prior to departure. (Final Payments are invoiced via PayPal) . If we do not receive your final payment we reserve the right to cancel your booking, and the refund will follow our guidelines below – Receipt of deposit – means you recognize and acknowledge the terms and conditions.

Wire Transfer – any fees shall be the responsibility of the client. Contact us for details if you wish to wire transfer …  (any payment not made in USD may incur additional fees)

If a payment is made in currency other than US Dollars we reserve the right to pass on any fees incurred for the conversion, and your trip fee will reflect the difference.

Amendments if you change your booking – from a shared room to a Private room – or cancel a Double Occupancy and change to another room type. Fees may be incurred

a) An administration fee of $50 per booking plus any additional costs or charges incurred by us or incurred or imposed by any of our suppliers will be charged if a confirmed booking is changed. Changes are subject to availability, for rooms.

b) For domestic flight inclusive bookings, you must pay the charges levied by the airline concerned. As most airlines do not permit name changes after  tickets  have been issued for any reason, these charges are likely to be the full cost of the flight / an alternative flight.

c) 1. DEPOSIT Fee  a deposit of 30% of the total amount needs to be paid within a deadline. This applies to all pilgrimages. The deposit fee is specified per pilgrimage and will not be refundable in case of cancellation, either from one participant or the entire group. Generally, the deposit is also not refundable. Partial reimbursement depends on Bennett Pilgrimage’s supplier regulation.
2. Participation Fee: This includes everything in the travel itinerary, individual pilgrimage price, tips when specified. This fee is due 60 days before the date of departure. For reservations made within 60 days prior to the departure date, full deposit payment must be made in a single installment at the time of registration. For reservations made further in advance the payment can be divided in two or less installments according to each group’s needs and time of booking. The last payment will be due without delay within 3 weeks before the actual departure. Failure to make timely payment in itself constitutes a termination of the agreement, with no reimbursement of registration fees and any other payments previously deposited according to the time. The applicant must complete the registration form and submit it along with proof of prior payment as indicated in each itinerary. Any outstanding participation fee must be paid no later than 3 weeks before the date of departure.
d) Tailor made pilgrimages will follow a specific refund policy that will be communicated after hotels and services are booked and finalized. This is due to different hotels having varying policies. Amounts will depend on how many days prior to departure the cancellation takes place. Bennett Pilgrimages highly recommends each pilgrim to purchase specific cancellation insurance that is not included in the price of the pilgrimage, to be able to have access to a full refund in case of cancellation. All cancellation notices must be made in writing and received during normal business hours (Monday through Friday, 9 a.m. to 5 p.m.) at our office at the following address:

ALL cancellations or changes MUST be in writing and sent to:
Bennett Pilgrimages
C/O JG Bennett Foundation
28 West Street
Petersham, MA 01366 USA